Summary of Rental Conditions
This document contains a brief summary of our rental conditions. The full details of our rental contract do apply. Rates quoted are in Australian dollars.
Rates Include
- RVs less than 9 months old (from April 2020 - less than 12 months old)
- 24 hour Roadside Assistance
- Up to 500 miles (100 miles per night up to 500 miles) - valid from April 2020
- Standard liability of $1,000
- Public Liability insurance
- 3 Drivers
- Full water tank
- Kitchen Kit *
- General equipment *
- Valet Service * (not valid from April 2020)
- Taxi Fare reimbursement (up to $70 - receipt must be presented) (from April 2020 - up to $50)
- Propane tank refill * (not valid from April 2020)
* Kitchen Kit
Includes dishware set, cutlery, frying pan, pots, cooking utensils and more.
* General equipment
Includes dustpan & brush, fire extinguisher, bucket hose, hose & broom.
* Valet Service (not valid from April 2020)
Guests may visit any Star RV branch while on hire to have their RV cleaned, oil and water checked. (requires 48 hour notice).
* Propane tank refill (not valid from April 2020)
Every 14 days of hire guests can visit a Star RV branch to refill the propane tank (requires 48 hour notice).
Administration Fees / Taxes
A charge of 10.5% of the total cost will be levied to cover administration fees, government taxes, duties and other associated costs. Administration fees can be either prepaid or paid at the rental counter on collection of the RV. This fee will always apply to the RV charge.
Star Pack - Inclusive Rates:
Add $115 per night.
- The minimum amount payable per rental segment for the Star Pack is $575 - 5 nights rental.
- The maximum amount payable per rental segment for the Star Pack is $4600 - 40 nights rental.
The Inclusive Rate includes: Unlimited Miles, 2 Personal Kits, 1st tank of propane gas, Vehicle Preparation Fee, Generator fee (unlimited use), Initial set of Toilet Chemicals and 1 toilet roll, Camp Chairs and Table, Child Restraints (on request) and Administration Fees/Taxes on items included in the Star Pack.
Multiple Rentals
Consecutive rentals can be combined to qualify for a long-term discount rate. Rentals in the United States of America, Australia and New Zealand can be combined to obtain a long-term discount rate, providing travel is within a 3 month period. If drop off of a RV and pick up of a new RV occurs on the same day then a day each will be charged per respective RV. Multiple rentals are treated as separate rentals under the one way fee and minimum rental period conditions.
Driver’s Licence and Minimum Age
Drivers must be 21 years of age. A current and full motor vehicle driver’s licence is required to be shown by all drivers at time of pick-up. If the driver’s licence is not in the English language then an international driver’s licence is also reccommended. An accredited English translation will be accepted in lieu of an international driving permit. The driver’s licence must have been held for at least two years and be valid for the whole length of the rental. The original driver’s licence must be shown at time of pick-up when the driver is present. We recommend that guests have an International Driving License, together with the license from their own country.
Booking Amendments
If you wish to make any changes to your booking the updated booking will be calculated by using either the original flex rate or the flex rate that is valid at the time of the booking change, depending on whichever rate is higher. There are no exceptions to this rule. The following situations are classified as booking alterations:
- Change of name
- Change to pick-up or drop-off dates
- Change pick-up or drop-off branch location
- Change of RV category
- Change of rate scheme including special rates
If the rate scheme or RV category is changed, it is considered a new booking and cancellation fees may apply to the original booking.
If an amendment is made to the rental dates within 14 days of collection, no refund will be made if the length of hire is shortened (that is; the rental will be charged at the number of nights originally booked). There is no refund for late pick up or early return of RV. A relocation fee may apply if the collection or return location is amended within 14 nights of RV pick up or if notification occurs during the hire.
Change of Drop Off Destination
If the renter wishes to change the drop off destination after the rental has commenced, they first must obtain authorization from the Star RV Head Office.
Rental Extension
If the customer wishes to extend the rental whilst on hire, they must first obtain authorization from Star RV
Reservations who will advise of the additional costs. Rental extension is subject to fleet availability. The
extra cost (calculated on the current rate of the day) of an extended rental must be paid by credit card over the telephone or at an Star RV
Branch immediately on confirmation of the rental extension.
Failure to obtain authorization will result in the renter being charged double the nightly gross rental rate.
Change of RV
Should the RV booked be unavailable through unforeseen circumstances, we reserve the right to substitute an alternative RV without prior notification and at no extra cost. This shall not constitute a breach of contract and does not entitle the renter to a refund.
Pre-register Online
Guests are required to register online in advance on apollocamper.com/registernow. By completing the required pick up information ahead of the pick-up date guests will experience a smoother and quicker RV collection process.
Vehicle Category
Vehicles cannot be requested by make or model, only by RV category.
Transfers
RVs must be collected and returned to our branches (no airport returns). Taxi Fare from the nearest
Airport will be reimbursed on the day of pick-up, for up to US$70. Receipt must be presented for reimbursement. (From April 2020 reimbursement will be US$50)
RV Collection and Return
Pick-up time is between 12:00 noon and 4:00pm Monday to Friday and 11:00am and 1:00pm Saturday.
Drop off Time is between 9:00am and 11:00am Monday to Friday and 8:00am to 10:00am Saturday.
Between 15 June to 15 September:
Pick-up time is between 12:00 noon and 4:00pm Monday to Saturday.
Drop off Time is between 9:00am and 11:00am Monday to Saturday.
Please note that Guests who wish to drop-off on a date earlier than their booking must adhere to the drop-off times outlined above. Afternoon drop-offs are prohibited unless the out of hours drop off service has been purchased.
Guests who wish to pick-up early or drop-off late, must pre-book this service which is charged at US$300 per pick-up /drop-off.
There is no refund for late pick-up or early drop-off of the RV.
Late return of the vehicle has a charge of US$150/hr.
Anchorage closed 19 October 2019 to 1 April 2020 and 14 October 2020 to 31 March 2021
Denver and Seattle are closed from 1 December to 28 February.
All branches are closed Sundays and public holidays.
Additional fees apply outside these hours.
Guests must phone their pick-up branch either on the day prior to collection up to 4pm or on the morning of pick-up after 8am, where they will be informed of their designated pick-up time.
RV Introduction and Show Through
On pick up of the RV our staff will provide a complimentary RV introduction. This includes a show through and explanation of all the interior and exterior features of the RV as well as driving tips and a safe driving informative video.
Awnings are factory-fitted to units for later sale. We do not provide instructions for these and we do not promote the availability of awnings for guest use. In the interests of minimising damage and costs of repair for guests, awnings are disabled from use.
Rental Duration
A minimum five-night booking period applies when pick-up and drop-off is from the same branch location.
A minimum seven-night booking period applies between 15 July and 1 September 2019 for all locations excluding Miami and Anchorage.
A minimum 10 nights applies for San Francisco pickups between 15 August to 2 September 2019.
Minimum booking periods may also apply during peak periods.
Minimum rental periods are subject to change during other peak periods
One Way Rentals
One way rentals are available between all Star RV branches subject to a 5-30 nights minimum rental period.
Travel Restrictions
Star RV reserves the right at its sole discretion to restrict RV movements in certain areas due to adverse road or weather conditions, and the distance to nominated destinations in relation to the rental period. For the safety of guests, the following travel restrictions are in place:
• Travel to Death Valley is limited to the low season (September 15 through May 15) due to extreme temperatures & road conditions.
• Travel to Dempster Highway in the Yukon is not permitted between 15 September and 14 May due to road conditions. We are happy for our guests to travel on this road between 15 May and 14 September.
• Travel to other remote areas not mentioned here may be possible, only if written permission is obtained from Apollo prior to travel.
Urban Travel Restrictions
Campervans and Class “C” RV’s cannot be driven to Manhattan due to parking and vehicle height restrictions. Vehicles carrying propane gas are not permitted in Manhattan or to travel in underground or underwater tunnels.
Parking of your vehicle is prohibited in the greater metropolitan areas of Montreal and Ottawa. This includes all pay parking lots, hotel parking lots, side streets, malls, etc. To travel into these areas, park your vehicle at a campsite and use public transportation, taxi, etc. In the event of a theft that occurs in the Montreal or Ottawa prohibited parking area, the Guest is responsible for US$7,500.
Guests assume all responsibility for any expense or loss of time while traveling in restricted areas.
Prohibited Travel Areas
Travel in the following areas is strictly prohibited at all times:
• Logging and non-public roads.
• Any and all unnumbered roads and highways.
• Mexico
• All roads in Nunavut
• Northwest Territories
Prohibited roads in Alaska:
• Denali Highway: AK8 Cantwell to Paxson, Eagle, Alaska (Hwy 5 north) from the junction of Hwy 9 (Top of the World Highway) and Hwy 5 west
• McCarthy Road between Chitina and McCarthy, Alaska
• Dalton Highway (north of Livingood)
• Dalton Highway - Arctic Circle to Prudhoe Bay
• Dalton Highway - from Elliott Highway to Arctic Circle
• Hatcher Pass Road – Willow to Wasilla – Fishhook Road
• Nabesna Road – Slana to Nabesna
• Elliott Highway – Fairbanks to Manley Hot Springs
• Klondike Loop Highway – Chicken to Dawson City
• Steese Highway – Fairbanks to Circle
• Top of the World Highway – Dawson City to Chicken
• Taylor Highway – Tetlin Junction to Eagle
• Denali Highway – Cantwell to Paxson
• Denali National Park Road
• *Note: some sections of the road into Denali National Park are prohibited or restricted by the National Park Service.
Prohibited roads in Quebec (and NF):
• Highway 109 and Baie James Road, Quebec
• Quebec and Labrador north and east of Sept-lles
• Highway 167 north of La Doré
Prohibited roads in Yukon:
• North Canol Highway in the Yukon
• Alaska Highway – East of Jake’s Corner, Yukon Territory
• Campbell Highway – Carmacks to Watson Lake, Yukon Territory
• Canol Road – Alaska Highway to NWT border
• Dempster Highway – Dawson City to Inuvik
Prohibited roads in British Colombia:
• Cassiar Highway (#37) north of Kitiwanga, BC
• Tree to Sea Drive - Gold River to Tahsis
Prohibited roads in Alberta:
• Highway #35 North of Peace River, AB
Prohibited roads in Newfoundland & Labrador:
• Highway 500 (Trans Labrador Highway) from Goose Bay to Labrador City
• Highway 510 from Red Bay to Happy Valley-Goose Bay
• Highway 389 from Labrador City to Baie Comeau
Guests who travel to Prohibited and Restricted areas without permission will be subject to a US$1500 penalty and will void all insurance coverage. Apollo reserves the right to restrict driving access at any time. These restrictions may be applied at the time of pick-up.
RV Condition
RVs must be returned with the interior cleaned and holding tanks emptied. The RVs exterior does not require cleaning unless it is covered with excessive dirt or mud, making it difficult for Star RV's team to see its return condition.
Drop and Go Service
All vehicles are to be returned with all surfaces wiped down (kitchen, floors, cupboard, tables, toilet & shower cubicle, windows etc.), fridge cleaned and emptied, rubbish removed, excessively dirty exteriors cleaned and beds converted back to dinettes. Should guests be on a tight schedule we can do this for them for US$75 – purchased at pick up. You simply need to Empty the grey water and toilet cassette, put away the clean dishes and return the vehicle neat and tidy to our Apollo team. The Apollo team will do the rest: Clean the kitchen and appliances, clear and clean the fridge, clean all cupboards and benches, clean the bathroom, clean the driving cabin and dispose of your last days' garbage. Garbage must be bagged. Excessive dirt/mud inside or outside the vehicle will incur additional charges..
Repairs
Although Star RV RVs are late model RVs, small repairs may be required or small items included in the kitchen kit may need replacement. Repairs up to US$100 may be completed without authorization and will be reimbursed unless the damage is caused by the renter. For amounts over US$100, Apollo will need to be informed in advance. All RVs are covered for 24hr Mechanical emergency roadside assistance.
Infringements and Administration Fees
Apollo will pass on any charges the guest receives for traffic infringements, toll way or parking fines during their road trip. If the Guest pays these fines immediately and provides proof of payment, there will be no additional administration fees. However, if the Guest delays in paying the fines we reserve the right to charge an administration fee.
Animals
We are happy for Guests to bring a pet dog or cat on their vacation in our RV for a fee of US$300. Service animals can travel in our RV’s free of charge with prior permission and proof of service certification. We ask for Guests to tell us in advance that they wish to bring their pet and require Guests to ensure their pet does not cause any damage to the vehicle. Should additional pet cleaning be required at drop off, additional cleaning charges will apply.
Smoking
Smoking is not allowed in our RVs. A penalty of $500 will be imposed for smoking inside the RV to cover the costs of sanitizing and cleaning.
Payment at Branches
For security reasons, Star RV will only accept credit or debit card for rental charges paid on RV pick up or drop off. Cash payments will not be accepted at rental branches. The bond on the RV is only payable at pick-up by credit card.
Credit Cards
We only accept Visa, MasterCard, American Express and Diners Club.
Exchange Rate / Currency Variations
All credit card transactions are conducted in US Dollars. Due to exchange rate fluctuations there could be some variance in the amount refunded compared to the amount initially charged. We do not accept any liability for variances up or down. Refunds by credit card can take up to 14 working days depending on the renter’s Financial Institution.
Burning Man Festival 25th August to 2nd September 2019
An additional surcharge will apply for any rental travelling to Burning Man.
An additional suecharge of US$2000 will apply for any pick-ups from any location between 1st to 24th August 2019.
A minimum 10 nights applies for San Francisco pickups between 15 August to 2 September 2019.
Intention to travel to Burning Man must be advised at the time of booking.
Burning Man Festival - Hassle Free Return - US$110 per night
This package includes:
- Vehicle Cleaning
- Labor Day Drop Off
- Unlimited Generator Package*
- Supplemental Liability Insurance (SLI)
- Windscreen & Tire Protection Plus Extended Roadside Assistance (WAP)
Vehicle Cleaning Fee
Playa Dust is dried, packed and ground up alkali lake bed dust, specifically from Black Rock Desert, Nevada. It’s an unpopular souvenir from Burning Man that gets into everything. So miniscule are its particles that you’ll be getting them out of whatever you bring for years to come. The interior and exterior of the vehicle will be covered in this fine dust which makes cleaning the vehicle both time consuming and costly. It is your responsibility to return the vehicle in the same condition as it was received. This will mean professionally cleaning the vehicle. To save you the hassle of finding a cleaning company on the return journey and waiting around hours for the vehicle to be cleaned, Apollo is offering the Burning Man Hassle Free Return package which covers your professional cleaning costs and saves you time. If the Burning Man Hassle Free Return package is selected the vehicle must be returned with the black and grey tanks emptied, interior floors swept, rubbish and foreign objects removed and dishes cleaned and stowed.
Labor Day Drop Off
Apollo locations are closed on Monday 2 September 2019, which is Labor Day. For guests who purchase the Burning Man Hassle Free Return package they will have the option of returning their vehicle to the San Francisco branch on Labor Day. Please note there is no refund for early returns. Apollo must be notified on vehicle collection at the latest if you wish to return your vehicle on Labor Day.
Unlimited Generator Package*
Your generator usage while on rent is covered by the unlimited generator package. The generator cannot be used for more than 2 hours at any time. The renter is financially responsible for generator burn outs.
Supplemental Liability Insurance (SLI)
SLI protects you against claims made by a third party for bodily injury and/or property damage sustained as a result of an accident while you are operating a rental vehicle. Please refer to the Zurich SLI product brochure available on vehicle collection for information on this product.
Windscreen & Tire Protection Plus Extended Roadside Assistance (WAP)
This includes 1 windscreen, 2 tires, opening vehicle on lock out, lost key replacement up to $120.
Other Festivals
Other festivals such as EDC in Las Vegas or Woodstock in New York has a charge of US$750 per unit.
Star RV reserves the right to alter or change the list of festivals affected by the surcharge. Guests who take vehicles to festivals must request permission at the time of reservation.
Guests who travel to festivals without permission will be required to pay the festival surcharge at drop off and will void all insurance coverage.
Colorado Road Safety Fee
A surcharge of $2.00 per night (maximum $90.00 per booking) applies to all rentals picking up from the Denver branch.
New Jersey State Rental Security Fee
A surcharge of $5.00 per night (maximum $140.00 per booking) applies to all rentals picking up from the New York branch.
PlatePass
Star RV has partnered with PlatePass to provide electronic tolling for our guests. Save the hassle of stopping for tolls or figuring out how to pay for tollways that have converted to All Electronic Tolling that are covered by PlatePass. Simply add the PlatePass option for $6 per night (max 10 nights) plus toll costs to avoid the hassle.
Winterization
All motorhomes must be winterized when travelling in freezing conditions. This includes the water pipes, toilet, fresh water tanks, sinks, shower, water filter, water heater and all holding tanks. Winterization requires that the water be drained from the fresh water tank, water pipes, water filter, water heater and all waste tanks.
Once the RV is winterized, no water can be put into the fresh water tank and cannot be hooked up to the city water supply. Therefore, no water is available in the motorhome. The toilet can be used only if non-toxic RV antifreeze is used to manually rinse and flush. RVs picking up from a branch where the temperature is 35 degrees Fahrenheit or below will be winterized.
It is the renters’ responsibility to have the RV winterized while on a trip at his/her owns expense should the weather conditions require. The renter is also financially responsible for having the RV re-winterized on the return trip if the RV was winterized at the time of pick-up. A US$150 re-winterization fee will be charged by Apollo Motorhome Holidays if the vehicle is returned nonwinterized when the temperature is 35 degrees Fahrenheit or below.
The renter will be fully responsible for any damages to the plumbing and water systems caused by freezing during their trips.
Mileage - from April 2020
100 miles included per day for the first 5 days of rental (max 500 miles)
Additional mileage packages are offered for pre-purchase:
• Individual or additional miles US$0.45 per mile payable locally
• 500 miles package US$207 each
• Unlimited miles package US$1207. for up to 21 nights, then an additional US$57 per night thereafter.
Please note, no refunds are given for unused miles.
Fuel
Vehicles are supplied with a full tank and should be returned with a full tank. If the Guest returns with less fuel than on departure, they will be charged for that amount of fuel. There is no refund if the Guest returns with more fuel than on departure.
Powered Site Bookings
Powered Sites can be difficult to manage during high season. We recommend your clients make a reservation for at least a 33ft RV, irrespective as to the size of the motorhome reserved, to avoid problems due to possible upgrades.
Limit of Liability
If, for any reason beyond the company's control, the reserved vehicle is not available, Apollo reserves the right to substitute a vehicle of equivalent value or offer a higher rated vehicle at no additional cost. Should a lower rated vehicle be substituted, the company's only responsibility is to refund the difference between the two vehicles. Although this is infrequent, accidents or mechanical repairs may force substitutions.
Important
We reserve the right to refuse any rental at our discretion.
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