Conditions for Campervan & Motorhome Rental
Summary of Rental Conditions
This document contains a brief summary of our rental conditions. The full details of our rental contract do apply. Rates quoted are in New Zealand dollars.
Rentals are charged per calendar day.
No refund will be made if the length of hire is shortened or for unused days. There is no refund for late pick up or early return of vehicle.
• Unlimited kilometers
• 15% GST
• Personal kits
• Kitchen Kit
• Personal Check Out and Check In Service
• Vehicle Consultation Fee
• 24hr Roadside Assistance
• Extra Driver Fees
• Complimentary Airport Transfers
Driver’s Licence and Minimum Age
A valid, non-provisional, state or overseas driver’s licence is required. If the driver’s licence is not in the English language (e.g. German, French, Chinese, etc) then an international driver’s licence is also required. The driver’s licence must have been held for at least two years and be valid for the whole length of the rental. The original driver’s licence must be shown at time of pick-up when the driver is present.
The minimum age to drive the vehicle is 21 years.
L.P. Gas Refill Service Fee (Included in the Value Pack):
The gas bottle(s) is supplied full. A service fee is payable on pick up of the vehicle:
$25 – Hitop Campervan / Endeavour Campervan / Vivid Camper / Euro Tourer
$35 – 4 and 6 Berth Motorhomes
The gas bottle can be returned empty to Rental center at the completion of the rental. The fee applies for each part of a multiple rental.
Road User Charge Recovery Fee:
The Road User Charge Recovery Fee will be calculated and collected on return of the vehicle based on the kilometres travelled during the hire.
The fee per 100km is as follows:
Hitop / Endeavour: Nil
Vivid Camper / Euro Tourer: NZ$6.82
4 Berth and 6 Berth: NZ$7.22
We reserve the right to amend the Diesel Tax Recovery Fee upon Government intervention.
If you wish to make any changes to your booking the booking will be calculated by using either the original flex rate or the flex rate that is valid at the time of the booking change, depending on whichever rate is higher. There are no exceptions to this rule. The following situations are classified as booking alterations:
- Change of name
- Change to pick-up or drop-off dates
- Change pick-up or drop-off branch location
- Change of RV category
- Change of rate scheme including special rates
If the rate scheme or RV category is changed, this is considered a new booking and cancellation fees may apply to the original booking.
If an amendment is made to the rental dates within 14 days of collection, no refund will be made if the length of hire is shortened (that is; the rental will be charged at the number of days originally booked). A relocation fee may apply if the collection or return location is amended within 14 days of vehicle pick up or if notification occurs during the hire.
Any change is for extra charge.
Consecutive rentals can be combined to qualify for a long-term discount rate. Australian and New Zealand car/campervan rentals can be combined to obtain a long-term discount rate, providing travel is within a 3 month period. If drop off of a vehicle and pick up of a new vehicle occurs on the same day then a day each will be charged per respective vehicle. Multiple rentals are treated as separate rentals under the one way fee and minimum rental period conditions.
Change of Drop off Destination
If the renter wishes to change the drop off destination after the rental has commenced, they first must obtain authorisation from Apollo Reservations. Subject to the change being approved, a minimum additional charge of $NZ 750 will apply.
If the customer wishes to extend the rental whilst on hire, they must first obtain authorisation from Apollo Reservations who will advise of the additional costs. Rental extension is subject to fleet availability. The extra cost (Gross Rate) of an extended rental must be paid by credit card over the telephone or at an Apollo Branch immediately on confirmation of the rental extension.
Failure to obtain authorisation will result in the renter being charged double the daily gross rental rate.
Change Of Vehicle
Should the vehicle booked be unavailable through unforeseen circumstances, we reserve the right to substitute an alternative vehicle without prior notification and at no extra cost. This shall not constitute a breach of contract and does not entitle the renter to a refund.
Vehicles cannot be requested by make or model, only by vehicle category.
Should the renter decide to take a lesser vehicle than booked within 14 days of pick up or during the rental then they will not be entitled to any refund.
Vehicles must be collected and returned to our branches (not airports). A transfer to the Apollo branch from the Airport and vice versa is provided free of charge.
Branch Locations and opening Hours
Apollo has branches in Auckland and Christchurch.
Branches are open seven days a week, 8am to 4:00pm.
Branches will be closed Christmas Day, New Years Day and Good Friday.
RV Introduction and Show Through
On pick-up, our staff provide guests with a thorough RV show through with all the necessary information guests need to know about the interior and exterior features of their RV. This ensures guests are comfortable and confident with their RV before they start their road trip. To ensure guests have a thorough RV show through before starting their road trip, they will need to pick up their RV from the branch by 4pm
The minimum rental period for all vehicles is five days.
Between 20 December 2019 and 2 January 2020, a minimum rental period of 10 days applies.
Between 20 January and 3 February 2020, a minimum 10 days applies for all vehicles with shower and toilet.
Minimum rental periods are subject to change during peak periods.
One Way Rentals
NZ$150 applies between all locations.
Two Wheel Drive Vehicles can only be driven on sealed/bitumen roads. The only exception to this is the loose road surface on any major ski field access roads or any recognised campground access road less than 12 kilometres in length.
No vehicle shall be driven on Skippers Road (Queenstown), The Crown Range Road/Cardona Valley Road from Cardona to Arrow Junction (Queenstown), Ninety Mile Beach (Northland), Ball Hut Road (Mt. Cook), North of Colville Township (Coromandel Peninsula).
Apollo reserves the right at its sole discretion to restrict vehicle movements in certain areas due to adverse road or weather conditions,and the distance to nominated destinations in relation to the length of the rental period.
Rates include unlimited kilometres.
For the safety of guests please don’t underestimate the time it will take to get from one point to another. While our RVs include unlimited kilometres we recommend travelling a maximum of 300 kilometres per day or the equivalent of 4-5 hours driving.
Vehicles must be returned with the interior cleaned and holding tanks emptied. The vehicles exterior does not require cleaning unless it is difficult to ascertain the condition of the vehicle on return. Fees will apply if the vehicle is not returned in the required condition.
Drop and Go Service
All vehicles are to be returned with all surfaces wiped down (kitchen, floors, cupboard, tables, toilet & shower cubicle, windows etc.), fridge cleaned and emptied, rubbish removed, excessively dirty exteriors cleaned and beds converted back to dinettes. Should guests be on a tight schedule we can do this for them for $75 – purchased at pick up. You simply need to Empty the grey water and toilet cassette, put away the clean dishes and return the vehicle neat and tidy to our Apollo team. The Apollo team will do the rest: Clean the kitchen and appliances, clear and clean the fridge, clean all cupboards and benches, clean the bathroom, clean the driving cabin and dispose of your last days' garbage. Garbage must be bagged. Excessive dirt/mud inside or outside the vehicle will incur additional charges.
Although we run late model vehicles, it may happen that small repairs are required. Repairs up to $NZ 100 may be affected without authorisation and will be reimbursed unless the damage is caused by the renter. For amounts over $NZ 100, Apollo will need to be informed in advance. All vehicles are enrolled in the New Zealand Automobile Association and 24hr mechanical emergency roadside assistance is available at 0800 234 567
Infringements and Administration fees
Apollo reserves the right to charge the renter for any speeding, toll way or parking fines not reported on return of the vehicle.
Both - Service dogs and pet dogs are allowed to travel in our RVs with written permission from Apollo at time of booking. There is a NZ$200 pet service fee, this excludes service animals.
Smoking is not allowed in our vehicles.
Payment at Branches
For security reasons, Apollo will only accept credit card or debit card for rental charges paid on vehicle pick-up or drop off. Cash payments will not be accepted at rental branches. The bond on the vehicle is only payable at pick-up by credit card or debit credit card. The bond cannot be paid with a pre-paid credit card.
We only accept Visa, MasterCard, American Express and Diners Club. Visa and MasterCard will incur an additional 2% surcharge on any transaction. American Express and Diners Club will incur an additional 4.5% surcharge on any transaction.
Exchange Rate / Currency Variations
All credit card transactions are conducted in New Zealand dollars. Due to exchange rate fluctuations there could be some variance in the amount refunded compared to the amount initially charged. We do not accept any liability for variances up or down. Refunds by credit card can take up to 14 working days depending on the renter’s Financial Institution.
Add NZ$54 per night.
- The minimum amount payable per rental segment for a Value Pack will be based on the minimum rental period applicable for your rental.
- The maximum amount payable per rental segment for the Value Pack is NZ$2,700 – i.e. 50 nights rental.
The Value Pack includes:
VIP Cover, Initial set of Toilet Chemicals, Pre-purchased Gas Bottle, Snow Chains (on request), Camp Chairs and Table and Baby or Booster Seats (on request), unlimited windscreen and tyres, undercarriage/overhead damage. The Vivid Camper is limited to 1 windscreen.
Our rates include 15% GST.
Ferry reservations can be difficult to manage during high season. We recommend that a reservation is made for a 7.7m vehicle on the ferry, irrespective as to the size of the motorhome reserved, to avoid complications due to possible upgrades.
Limit of Liability
In the event of no alternative vehicle being available to the renter our liability is limited to a refund of the hire charge or in the case of mechanical failure (unless caused by the renter) the remainder of the hire period.
We reserve the right to refuse any rental at our discretion.
Rates/Terms/Conditions are subject to change without notice.